Top 5 AI Recruiting Software in 2025: Complete Comparison Guide (Updated)

Last updated: June 2025

Today, many companies and recruiters increasingly appreciate AI's role in reshaping recruitment. According to the World Economic Forum, about 88% of companies use some form of AI for initial candidate screening. But the utility of AI is quite broad, with AI recruiting software offering a range of functions that streamline hiring and improve productivity.

Beyond screening, these tools help recruiters source candidates, schedule interviews, engage candidates, match applicants with certain roles, and identify and reach out to passive candidates. While this list is not exhaustive, a comparison of the best AI recruiting software solutions available in 2025 will show the full breadth of their functions and capabilities. Let's get into it.

🏆 Quick Comparison Table: Top 5 AI Recruiting Software

Platform	Best For	Starting Price	Key Features	Free Trial	Rating
Promap	Startups & SMBs needing all-in-one solution	$30/job (Basic)	AI interviews, autonomous ATS, DEI analytics	✅ Yes	⭐⭐⭐⭐⭐
hireEZ	Enterprise teams with complex needs	Contact sales	Talent rediscovery, predictive analytics	✅ Yes	⭐⭐⭐⭐
Manatal	Agencies & headhunters	$19/user/month	Profile enrichment, job requisitions	✅ Yes (14 days)	⭐⭐⭐⭐
Gem	Growth-stage companies	$30-900/month	650M+ profiles database, talent marketing	✅ Yes	⭐⭐⭐⭐
Workable	Small to mid-size businesses	$149/month	HRIS integration, semantic matching	✅ Yes (15 days)	⭐⭐⭐⭐

Understanding AI Recruiting Software

What is AI Recruiting Software?

An AI recruiting software, or an AI recruiter, is an AI-powered platform that streamlines recruitment by handling, either autonomously or semi-autonomously, the various tasks that recruiters must complete before, during, and after hiring talent. These AI tools have been shown to increase productivity; they handle repetitive tasks, ergo allowing recruiters to focus on other, more demanding tasks. They also reduce the time to hire and the hiring costs.

Recruiters use AI recruitment software products to:

• Source candidates and identify passive candidates (i.e., candidates who meet the qualifications for a job but haven't applied)
• Generate job descriptions
• Parse resumes
• Screen candidates
• Match candidates with specific roles based on their experience, interests, and preferences
• Engage candidates by sending messages, outreach emails, or follow-up emails
• Schedule interviews
• Conduct technical interviews or generate interview questions
• Manage applicants and track them throughout the various stages, from the starting date through onboarding to the probation period
• Gain data-driven insights and analytics and generate reports

How AI Recruiting Software Integrates with Hiring Tools

The best AI recruiting software integrates with various tools in a recruiter's stack. From applicant tracking system (ATS), Human Resource Information Systems (HRIS), and candidate relationship management (CRM) software to meeting/video conferencing platforms and calendar and scheduling tools. This integration creates an end-to-end solution that can use data that would otherwise be domiciled in another system.

This integration is made possible by application programming interfaces (APIs) and middleware (i.e., pre-built integrations). Most AI recruiting platforms use APIs to integrate with the various tools in the recruiting stack. Others, like Promap, one of the best AI recruiting software, provide both APIs and pre-built integrations.

Promap integrates with platforms like Greenhouse, Ashby, Workday, and more. That said, as an all-in-one AI solution that combines job description writing, candidate sourcing and technical screening, skill-based technical interviews, an AI interview assistant, and interview performance reporting, Promap has its own ATS.

💰 Expected ROI from AI Recruiting Software

Understanding the return on investment (ROI) from AI recruiting software is crucial for making an informed decision. Based on industry data and customer reports, here's what you can expect:

Time Savings

• 70-80% reduction in time spent on initial screening
• 50% faster time-to-hire on average
• 90% less time scheduling interviews

Cost Reductions

• $4,000-$15,000 saved per hire by reducing agency fees
• 60% lower cost-per-hire for companies using AI recruiting
• 40% reduction in bad hire costs through better matching

Quality Improvements

• 3x more qualified candidates in your pipeline
• 25% higher retention rates after 12 months
• 35% improvement in diversity hiring metrics

What to Look for When Choosing AI Recruitment Software

Here are the ten things recruiters should look for when choosing AI recruiting software.

1. Features and Capabilities

Choosing an AI recruitment software with many functional features and AI-driven capabilities is a no-brainer. For instance, Promap stands out because it's more of an all-in-one solution. It offers candidate sourcing, screening, skill-based interviewing, AI-powered assistance, intelligence ATS, job description generator, and analytics.

2. Pricing and Cost

When choosing an AI recruitment platform, it's important to go with an affordable one that offers value. It shouldn't be too expensive, and neither should it be too cheap. A cheap product may not have the features you need to streamline hiring with AI. Conversely, an overly expensive platform may not be affordable. So, selecting a platform that occupies the middle ground but still delivers value is the best option. Compare pricing models here.

3. Cross-Platform Availability

The AI recruitment software should work on different devices. It should also run on various operating systems, from macOS to Windows to Linux.

4. User-Friendliness

The AI recruitment platform should have an intuitive user interface that is easy to use. User-friendliness directly impacts the learning curve. An easy-to-use system makes adoption by new teams equally seamless and straightforward.

5. Technical Support and Availability

The AI recruitment software should be available 24/7, with the platform's developer also offering round-the-clock support via different channels to help users who face issues. The platform should also include technical documentation to help users understand its functionalities or how to integrate it with other tools.

6. Regular Maintenance and Updates

The best AI recruiting software is regularly updated to improve its capabilities and solve bugs. For instance, these updates ensure the AI recruitment platform is powered by the latest AI model.

7. Seamless Integration with Recruiting Tools

The best AI recruiting software should integrate seamlessly with other tools. It should integrate with meeting platforms, calendar and scheduling tools, and other recruitment software.

8. Excellent Data Security and Privacy

The best AI recruiting software safeguards private data by not sending it to the AI model. This privacy-focused architecture ensures the model isn't trained on data that should remain private. In addition, this tool should safeguard the data from breaches or leaks.

9. Scalability

One of the markers of good AI recruitment software is that it can be used during large-scale and small-scale recruitment drives. It should be able to handle and process hundreds, thousands, or millions of data points.

10. Commitment to AI Governance

AI governance refers to the standards, processes, and safeguards that ensure an AI tool is ethical, fair, and safe. The best AI recruiting software platforms are committed to AI governance. Their creators conduct regular audits to identify and eliminate biases or do away with components that threaten fairness and safety.

The Best AI Recruiting Software Platforms for 2025

The five best AI recruiting software platforms for 2025 are:

1. Promap
2. hireEZ
3. Manatal
4. Gem
5. Workable

1. Promap - Best Overall AI Recruiting Platform

An all-in-one AI recruiting software platform, Promap offers a number of AI-driven features. Its interview copilot provides live transcription, suggests follow-up questions, detects inconsistencies, and generates real-time insights. The copilot bases its analysis on structured, skill-based evaluations, ensuring fairness. It also adapts to candidates' responses, guaranteeing that the follow-up questions align with what they had previously said.

Promap helps recruiters source the best talent from platforms like GitHub and LinkedIn, as well as its vast database of talent and industry connections. It also analyzes interviews, delivering advanced insights about the candidates' skill sets, experiences, and other nuanced performance-related information. The insights help recruiters make more informed decisions.

Promap's autonomous ATS also leverages AI to onboard, train, maintain, and offboard talent. But if you wish to use an external ATS, Promap integrates with those, too.

✅ Pros:

• Most comprehensive feature set in the market
• Lowest entry price point ($30/job)
• True AI-powered technical interviews
• Excellent DEI analytics and reporting
• Seamless integrations with major ATS platforms
• Bank-level security and compliance

❌ Cons:

• Newer platform (launched 2024)
• Limited international presence compared to competitors

Features of Promap

• Candidate sourcing
• Applicant screening
• Skill-based technical interviews
• AI interview copilot
• Integration with Greenhouse, Ashby, Workday, and other ATS and HRIS platforms
• Data encryption and compliance with data protection regulations
• Regular third-party security audits
• AI-driven recommendations
• Agentic interview performance reports
• Advanced DEI analytics and reporting
• Autonomous ATS
• Add-ons functionalities, e.g., region-specific compliance checker

Promap Pricing

Promap uses a subscription model. It has three main plans, Basic, Scaling, and Custom and Enterprise. Users can also purchase additional features as Add-ons. Promap's pricing is summarized below.

2. hireEZ - Best for Enterprise Teams

hireEZ is an AI recruiting platform that recruiters use to source and match talent, manage candidate relationships, gather intelligence and analytics, schedule interviews, and reach out to and engage candidates, just to mention a few. Designed to enhance decision-making and streamline recruitment, hireEZ's agentic AI is semi-autonomous. This means it takes a collaborative approach to helping recruiters; it keeps recruiters in control of the recruitment process.

This AI recruitment software offers a unified platform combining ATS and CRM with many other AI-driven capabilities. It also delivers predictive analytics, performance reports, and market insights that enable recruiters to make data-driven decisions. Moreover, hireEZ's Rediscovery tool transforms a company's ATS into a sourcing database, converting previously outdated profiles into actionable talent data. This tool keeps all talent data current.

✅ Pros:

• Excellent talent rediscovery features
• Strong market insights and analytics
• Good for enterprise-scale operations
• Semi-autonomous AI keeps recruiters in control

❌ Cons:

• No transparent pricing
• Can be complex for small teams
• Requires significant onboarding time

Features of hireEZ

• AI-powered talent sourcing
• Applicant matching
• Talent rediscover and requisition
• Performance reporting
• Real-time market insights
• Predictive analytics
• Career site to showcase a brand
• Interview scheduling
• Candidate outreach and engagement with hireEZ's Agentic AI, which personalizes outreach across SMS and email
• Automated text recruiting

hireEZ Pricing

hireEZ has not made its pricing plans public. So, contact the company's sales team for information on this.

3. Manatal - Best for Recruitment Agencies

Manatal is a leading AI recruitment software tailored for hiring managers, recruiters, headhunters, and HR teams. It ships with many AI-powered features, including an ATS, a CRM system, candidate sourcing, a reporting and analytics suite, candidate matching, candidate profile enrichment, and more.

✅ Pros:

• Excellent for agency workflows
• Strong profile enrichment capabilities
• Good value for money
• 14-day free trial

❌ Cons:

• Less advanced AI features compared to Promap
• Limited technical interview capabilities
• Basic DEI analytics

Features of Manatal

• Candidate sourcing
• Resume parsing
• Candidate matching based on job requirements and candidates' profiles
• ATS and CRM for tracking new hires or placements from the starting date and onboarding to the probation period and beyond
• Candidates' profile enrichment using data from over 20 social media and public platforms
• Job description generation
• Data privacy compliance
• Calendar and email integrations
• Email marketing and document signing integrations
• Reporting and analytics
• Job requisitioning support
• AI-based candidates scoring, which provides scorecards

Manatal Pricing

Manatal has four pricing tiers, as shown in the table below. You can choose the monthly or the annual plan.

4. Gem - Best for Growth-Stage Companies

Gem is an all-in-one AI recruiting platform that combines multiple products and features. It has a built-in ATS and CRM. In addition, it offers AI-powered candidate sourcing, interview scheduling, and reporting and analytics.

Gem sources talent from LinkedIn and Indeed as well as its database, which contains over 650 million profiles. It integrates with emailing platforms (e.g., Gmail and Outlook), scheduling software (e.g., Calendly, Google Calendar, and GoodTime), HR platforms (e.g., BambooHR and Breathe), ATS platforms (e.g., Greenhouse and Comeet), and video conferencing platforms (e.g., Microsoft Teams and Google Meet).

✅ Pros:

• Massive candidate database (650M+ profiles)
• Strong talent marketing features
• Good integration ecosystem
• Scalable pricing model

❌ Cons:

• Can get expensive as you scale
• Limited AI interview capabilities
• Pricing jumps significantly between tiers

Features of Gem AI

• Built-in ATS
• Built-in AI-powered CRM
• Candidate sourcing from 20+ sites
• Automated candidate outreach
• Interview scheduling
• Talent marketing
• Analytics
• GDPR and CCPA compliance

Gem Pricing

Gem has three pricing tiers: Startups, Growth, and Enterprise. The Startup tier is ideal for companies with up to 100 full-time employees and costs between $30 and $900 per month. Contact sales for information on how Gem has priced its Growth and Enterprise tiers. But for added context, the Growth tier is ideal for companies with between 101 and 1000 FTEs, while the Enterprise tier is meant for companies with over 1000 FTEs.

5. Workable - Best for Small Businesses

Workable is an HR platform that has integrated AI into its toolset to streamline hiring, among other HR processes. It's a solution that combines a suite of products that includes candidate sourcing, ATS, HRIS, and a time and attendance system. Some of these products are powered by AI.

The company developed its proprietary AI from millions of data points; Workable processed data from more than 2 million hires and 260 million candidates. As a result, Workable uses AI to generate emails, job descriptions, and interview questions. Its AI powers a number of other features, including candidate recommendation, candidate matching, and candidate screening.

✅ Pros:

• Comprehensive HR suite beyond recruiting
• Good for small businesses
• 15-day free trial
• User-friendly interface

❌ Cons:

• Basic AI features compared to specialized platforms
• Limited advanced screening capabilities
• Pricing increases with company size

Features of Workable

• Candidate recommendation based on the job description and the candidate compatibility score calculated from the candidate's data
• Job description generator
• Email generator
• Candidate screening and semantic candidate matching
• Interview question generator that generates industry and role-specific interview questions

Workable Pricing

Workable's pricing model is based on the size of the organization. The more the employees, the higher the charge. That said, there are three pricing plans: Starter, Standard, and Premier. The table below summarizes the prices a company with up to 20 employees would pay. Visit the product's pricing page for information on how much it costs companies with more employees.

🏢 Industry-Specific Use Cases

Tech Startups

Challenge: Need to hire quickly while competing with big tech for talent

Solution: Use AI-powered technical interviews and automated screening to evaluate candidates 24/7

Best Platform: Promap - offers deep technical assessments and startup-friendly pricing

Healthcare

Challenge: Compliance requirements and credential verification

Solution: AI platforms with built-in compliance checking and credential management

Best Platform: hireEZ or Manatal for their strong compliance features

Retail & Hospitality

Challenge: High-volume hiring with seasonal fluctuations

Solution: Scalable AI screening and automated scheduling

Best Platform: Workable for its simple interface and volume handling

Professional Services

Challenge: Finding specialized skills and cultural fit

Solution: AI-powered matching algorithms and personality assessments

Best Platform: Gem for its extensive database and matching capabilities

📅 Implementation Timeline

Here's what to expect when implementing AI recruiting software:

Week 1-2: Setup and Integration

• Account creation and initial configuration
• Integration with existing ATS/HRIS
• Import existing candidate database
• Set up user accounts and permissions

Week 3-4: Training and Customization

• Team training sessions
• Customize workflows and templates
• Set up automated campaigns
• Configure AI parameters

Week 5-6: Pilot Program

• Run pilot with 1-2 open positions
• Gather team feedback
• Refine processes
• Measure initial results

Week 7-8: Full Rollout

• Launch across all open positions
• Monitor performance metrics
• Continuous optimization
• Scale usage based on results

❓ Frequently Asked Questions

Q: How much does AI recruiting software typically cost?

A: Pricing varies widely from $30/month for basic plans to $10,000+/month for enterprise solutions. Most platforms offer tiered pricing based on features and usage. Promap offers the most competitive entry-level pricing at $30/job.

Q: Can AI recruiting software really replace human recruiters?

A: No, AI recruiting software is designed to augment human recruiters, not replace them. It handles repetitive tasks like screening and scheduling, allowing recruiters to focus on relationship building and strategic decisions.

Q: How long does it take to see ROI from AI recruiting software?

A: Most companies see positive ROI within 2-3 months. The exact timeline depends on your hiring volume and current processes. High-volume recruiters often see ROI within weeks.

Q: Is AI recruiting software biased?

A: When properly configured, AI recruiting software can actually reduce bias by focusing on skills and qualifications rather than demographic factors. Look for platforms with built-in bias detection and DEI analytics.

Q: What integrations are most important?

A: The most critical integrations are with your ATS, HRIS, calendar systems, and communication platforms. Ensure your chosen platform integrates with your existing tech stack.

Q: Can small companies benefit from AI recruiting?

A: Absolutely! Small companies often see the biggest impact because AI levels the playing field, allowing them to compete for talent with larger organizations while keeping costs low.

🚀 Next Steps: Choosing Your AI Recruiting Platform

Now that you understand the landscape of AI recruiting software, here's how to move forward:

1. Assess Your Needs
   • Current hiring volume
   • Budget constraints
   • Integration requirements
   • Team size and technical expertise
2. Request Demos
   • Schedule demos with 2-3 platforms
   • Prepare specific use cases to test
   • Involve key stakeholders
   • Ask about implementation support
3. Start a Free Trial
   • Most platforms offer free trials
   • Test with real job postings
   • Measure time savings
   • Gather team feedback
4. Make Your Decision
   • Compare features vs. price
   • Consider scalability
   • Evaluate support quality
   • Choose based on ROI potential

Conclusion

Predicting what lies ahead and how AI will continue to revolutionize and disrupt traditional processes may be impossible. But one thing is certain: AI recruitment software platforms are currently streamlining talent acquisition and boosting recruiters' productivity. Today, hiring teams can choose from a selection of the best AI recruiting software. This selection includes Promap, hireEZ, Manatal, Workable, and Gem. These AI-driven tools offer unique capabilities that appeal to users' specific needs.

For most startups and growing companies, Promap offers the best combination of features, price, and ease of use. With its comprehensive AI-powered interviews, autonomous ATS, and industry-leading pricing, it's the smart choice for teams looking to scale their hiring without scaling their costs.